Acknowledgments
Introduction
PART I: MANAGING RISKS AND CRISES
Chapter 1: Risk Management
Chapter 2: Crisis and Emergency Management
Chapter 3: Risk Reduction, Control, and Analysis
Chapter 4: Supervision, Behavior, and Child-Abuse Protection
PART II: DEVELOPING YOUR PLAN
Section 1: Risk Management
Legal Compliance, Contracts, and Legal Counsel
- WS 1.1: Assessing ADA Compliance and Accessibility
- WS 1.2: Legal Liabilities of Trustees/Directors
- WS 1.3: Legal Counsel
- WS 1.4: Contracts for Services
- WS 1.5: Intellectual Property Infringements, Copyrights, and Royalties
- WS 1.6: Property Use and Liability
- WS 1.7: Federal, State, and Local Laws
- WS 1.8: Interstate and International Laws
- Sample A: 501(c)(3) Nonprofit Legal Compliance Checklist
- Sample B: IRS Conflict-of-Interest Sample Policy
- Sample C: IRS Conflict-of-Interest Disclosure Statement
- Sample D: Hold-Harmless Clauses for Contractors and Rentals
Financial Risks Overview
- WS 1.9: Operational Financial Risks
- WS 1.10: Financial Risks of Fundraising and Special Events
Insurance
- WS 1.11: Insurance Coverage
- WS 1.12: Reevaluating Insurance
- WS 1.13: Insurance Safety Audit for Organization-Owned Sites
Mitigating Liabilities of Staff and Volunteers
- WS 1.14: Employment Practices
- WS 1.15: Screening of Staff and Volunteers
- WS 1.16: Volunteer Dismissal
- WS 1.17: Staff Selection and Training for Emergencies
- WS 1.18: Staff Training
- WS 1.19: Activities Requiring Staff Members with Specialized Training or Certification
- WS 1.20: Staff for Specialized Activities
- WS 1.21: Specialized Activity Training Report
- WS 1.22: Staff Performance Report
- Sample E: Interview Questions and Questions to Avoid
- Sample F: Employment and Acceptance Agreement
- Sample G: Voluntary Disclosure Statement
Waivers, Permissions, and Agreements
- WS 1.23: Waivers, Permissions, and Agreements for Participation
- Sample H: Waiver and Photo Release Form
- Sample I: Offsite Trip Consent Form
- Sample J: Volunteer Release and Waiver of Liability Form
Section 2: Crisis and Emergency Management
Emergency Contacts
- WS 2.1: Who Is in Charge Where?
- WS 2.2: Emergency Phone Numbers
- WS 2.3: Agency Emergency Contacts
Emergency Procedures
- WS 2.4: Incident Report Policy
- WS 2.5: Accident/Incident Report and Instructions
- WS 2.6: Emergency Procedures for Hazards and/or Disasters
- WS 2.7: Emergency Procedures for Evacuations and Fires
- WS 2.8: Utilities Shutdown
- WS 2.9: Diversion Activities During Emergencies
Response Plans for Extreme Crises
- WS 2.10: Missing Persons Response Plan
- WS 2.11: Youth Suicide and Self-Mutilation Response Plan
- WS 2.12: Death Notification and Response Plan
- WS 2.13: Report of Alleged Child Abuse Response Plan
Evacuation Plans During a Crisis
- WS 2.14: Site Evacuation
- WS 2.15: Participant and Staff Whereabouts
- WS 2.16: Transportation Emergencies
Emergency Communications and Media Plan
- WS 2.17: Emergency Media Plan
- WS 2.18: Parent/Guardian Contact Regarding Illnesses and Emergencies
First-Aid and Health Crises
- WS 2.19: First Aid/CPR
- WS 2.20: Insect- and Rodent-Transmitted Diseases
- WS 2.21: Exposure to Bloodborne Pathogens
- WS 2.22: Communicable Disease Prevention and Response
- Sample A: Universal Blood and Body Fluid Precautions
- Sample B: Exposure to Bloodborne Pathogens Control Plan
- Sample C: Blood Exposure Incident Timeline for Camps
- Sample D: Confidential Blood Exposure Incident Report Form
- Sample E: Infectious Diseases Training and Acknowledgment Form
- Sample F: Pandemic Guidelines
Section 3: Risk Reduction, Control, and Analysis
General Guidelines for Risk Reduction
- WS 3.1: Risk-Reduction Analyses
- WS 3.2: Weather and/or Environmental Health Effects
Site Safety for Risk Reduction
- WS 3.3: Security Planning
- WS 3.4: Identifying Site Hazards
- WS 3.5: Operations and Maintenance
- WS 3.6: Fire Prevention and Safety
- WS 3.7: Storage and Handling of Hazardous, Flammable, or Poisonous Materials
- WS 3.8: Weapons and Firearms
Food and Water Risk Reduction
- WS 3.9: Food Handling and Foodborne Illness
- WS 3.10: Safe Water Supply
Transportation Requirements for Risk Reduction
- WS 3.11: Business Use of Vehicles and Driver Authorization and Responsibility
- WS 3.12: Transporting Participants and Staff Members
Communications Plan and Emergency Drills for Risk Reduction
- WS 3.13: Establishing a Relationship with Emergency Officials
- WS 3.14: Emergency Communication and Warning Systems
- WS 3.15: Emergency Drills
- WS 3.16: Parent/Guardian Notification of Changes
- Sample A: Warning Alerts for Immediate Response
Technology Use, Data Security, and Records Management
- WS 3.17: Record Retention and Destruction
- WS 3.18: Technology Use and Data Security
- Sample B: Records Management Policy and Timetable
- Sample C: Electronic Communication Policy Agreement
- Sample D: Internet Privacy Policy Statement
- Sample E: Technology Security, Usage, and Privacy Policy
- Sample F: Technology and Privacy Acknowledgment Form
Section 4: Supervision, Behavior, and Child-Abuse Protection
Supervision
- WS 4.1: Supervision of Staff
- WS 4.2: Participant Supervision Plan
- WS 4.3: Supervision at Drop-In Programs
- WS 4.4: Participant Information, Registration, Check-In, and Check-Out
- WS 4.5: Participants in Off-Site Field Trips or Excursions
Conduct and Behavior Management
- WS 4.6: Conduct of Participants and Staff Members
- WS 4.7: Conduct of Guests On-Site
- Sample A: Behavior-Management Policy
- Sample B: Camp Discipline Code
- Sample C: Code of Conduct
- Sample D: Dismissal Clauses and Policies
Health and Safety Services
- WS 4.8: Health Services and Supervision
- WS 4.9: Health Screening and Records
- WS 4.10: Personal Medications
- WS 4.11: Risk-Analysis Health Summary Report
Complaints
- WS 4.12: Where to Route Complaints
- WS 4.13: Complaint Log Form
Harassment
- WS 4.14: Harassment—Sexual and Other
- Sample E: Sexual Harassment Policy
Child-Abuse Protection
- WS 4.15: Preventing Child Abuse
- Sample F: Recommended Program Policies for Child Abuse Prevention
Appendix A: A Policy Manual Checklist
Appendix B: Federal Employment Laws and Regulations
Glossary of Legal Terms
Index
About the Author
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